Florida's New Fee Disclosure Law Hits July 1. Your Banquet Contracts Aren't Ready.

I ran a banquet operation once where we buried the service charge in the contract like everybody else did. Page four, paragraph nine, font size that required reading glasses and a flashlight. The bride's father found it at the final billing review and looked at me like I'd stolen his wallet. He wasn't wrong to feel that way. We'd made it hard to find on purpose. Everybody did. That game is over in Florida as of July 1.

Senate Bill 606 requires every public food service establishment in the state (and yes, your hotel restaurant, your pool bar, your banquet operation, and your catering department all qualify) to disclose any automatic charge that isn't a government tax. Service charges. Automatic gratuities. Credit card surcharges. Delivery fees. All of it. And "disclose" doesn't mean burying it in the terms and conditions. The law says the font has to be equal to or larger than your menu item descriptions. It has to state the amount or percentage AND the specific purpose. It has to appear on physical menus, digital menus, websites, mobile apps, written contracts, and if you don't have table service... on a sign by the register. Your receipts need separate line items for gratuity, operations charges, and sales tax. If your service charge includes an automatic gratuity component, that gratuity has to be broken out separately.

Let me tell you what this actually means for hotel F&B. Your banquet event orders need to be rewritten. Every single template. Your catering contracts need revision. Your POS system needs reconfiguration so receipts print with separate line items instead of the bundled mess most properties are running right now. Your digital menus (if you went QR code during COVID and never went back) need updating. Your website's private dining page, your room service menu, your grab-and-go signage... all of it. And here's the part that's going to cost you time you don't have: someone has to decide, in plain language, what the purpose of each charge actually IS. "Service charge" isn't going to cut it anymore. You need to say what it's for. Is it going to staff? Is it retained by the house for operational costs? Is part of it gratuity and part of it not? That's a conversation most hotel F&B operators have been avoiding for years because the answer is complicated and sometimes uncomfortable.

The good news (if you want to call it that) is there's no private right of action. A guest can't sue you for non-compliance. But the Florida Department of Business and Professional Regulation is expected to provide enforcement guidance, and if you think guests won't notice the new disclosures at the property next door while yours are still hiding the ball... you don't understand how fast complaints travel on social media. One more thing worth knowing: this is a state floor, not a ceiling. Local jurisdictions like Miami-Dade already have stricter requirements, including multilingual disclosure mandates. If you're operating in multiple Florida markets, you need to check local ordinances too.

Here's what nobody's talking about yet. This law is going to change the economics of the service charge conversation at every hotel in the state. When you have to print, in a font guests can actually read, that your 22% "service charge" is retained by the house and does not go to the server... some guests are going to react. Some are going to tip less because they assumed the service charge WAS the tip. Some are going to tip more because they finally understand it wasn't. Either way, your servers are going to feel it, and your turnover in F&B (already brutal) is going to be affected by how well you handle this transition. The transparency is the right thing. I've always thought so. But right things still cost money and management attention to implement well.